A UDC (Upper Division Clerk) in BPS-13 with a basic pay of Rs. 21,160 is entitled to an annual increment of Rs. 1,560, bringing the updated basic pay to Rs. 22,720. The minimum and maximum salary range for BPS-13 is Rs. 21,160 to Rs. 67,960.
In addition to the basic pay, a UDC typically receives various allowances, including house rent (approximately 45% of basic pay, varying by city), a fixed conveyance allowance of Rs. 5,000, medical allowance, and multiple adhoc relief allowances announced in different fiscal years. After incorporating these components, the estimated monthly salary of a UDC in BPS-13 ranges between Rs. 47,000 and Rs. 52,000, depending on the location and applicable allowances.
Role and Responsibilities of UDC (Upper Division Clerk)
Role Overview: The Upper Division Clerk (UDC) is responsible for providing administrative support by ensuring efficient handling of office tasks and maintaining accurate records. Their role involves file management, documentation, letter drafting, and ensuring timely communication processes within the organization.
Key Responsibilities:
- File Management and Documentation:
- Maintain file records, including in-coming and out-going mail, official documents, and training dossiers.
- Ensure all documents are organized and easily accessible for reference.
- Letter Drafting and Proofreading:
- Draft letters and replies ensuring accuracy and adherence to organizational standards.
- Proofread documents to eliminate errors before finalizing.
- Mail Handling:
- Receive incoming mail and distribute it to the relevant departments or individuals promptly.
- Prepare drafts and replies in response to correspondence received.
- Data Management:
- Maintain records of organizational employees using Excel sheets, including attendance, leaves, and duties.
- Ensure data accuracy and update information as required.
- Audit and Objection Replies:
- Prepare responses to audit points and objections raised, coordinating with respective departments for necessary information and documentation.
- ICT Skills:
- Proficiently operate MS Office applications such as Word, Excel, and PowerPoint for document creation and analysis.
- Handle ICT hardware including computers, printers, scanners, and photocopiers effectively.
Qualifications and Education Requirements:
- Intermediate qualification with a minimum of a 1-year diploma in Computer Science or an equivalent field.
Preferred Skills:
- Ability to manage multiple tasks efficiently and prioritize work effectively.
- Strong communication skills to interact with colleagues and external parties professionally.
- Detail-oriented with excellent organizational skills to maintain accurate records and data.
- Proficiency in English and Urdu languages for effective communication.
- Knowledge of administrative procedures and office management practices.
The starting salary of an Upper Division Clerk (UDC) in Pakistan typically ranges between PKR 40,700 to PKR 65,800 per month, depending on various factors such as the employing organization (government or private sector), location, and level of experience. Government-employed UDC may receive additional allowances and benefits as per government rules and regulations.